Google Gmail, Yahoo and Apple iCloud accounts can link with Windows Calendar, People and Mail apps. We demonstrated this recently as a limitation in Outlook linking to a Gmail account.
Outlook for Windows will only synchronize with email folders for non-Microsoft accounts. Windows apps will show calendar and contacts information that Outlook won’t. Windows apps have wider coverage than Outlook Having upcoming appointments appear in the taskbar is very quick and convenient.
Outlook for Windows is such a resource hog, some users close it down when CPU and memory are needed for other programs. Using Windows apps makes your calendar and contacts (People app) available even if Outlook isn’t running. Outlook for Windows will only work with email from those ‘foreign’ services. Windows People and Calendar can sync with non-Microsoft accounts like Gmail, Yahoo and Apple iCloud. Remember Live Tiles in Windows? Microsoft was pushing developers to make Live Tiles to enhance the Start Menu but it was hard to take them seriously when their own Office team wouldn’t make Tiles to show Outlook data on the Start Menu.
This isn’t the first time Window and Outlook don’t play nice together. The amount of duplicated data is usually trivial but it’s still a horrible waste. For example, a new appointment is synchronized to your computer twice, once by Outlook and again by Windows. Even though it means the computer is connecting twice to the same online account to get the same information. If your calendar and contacts are saved to a cloud service (Microsoft 365 hosting,, Gmail etc) then you can use Windows Calendar & People to show the same details as appear in Outlook and other synchronized devices.Ĭustomers have to setup Windows calendar and contacts separately to Outlook accounts. Outlook has more and better features but there’s some convenience in have the same info appear in Windows. Windows Calendar and People (Contacts) apps overlap a little with Outlook for Windows. But the hard reality is that Windows and Office development teams work very separately and sometimes at odds with each other. Yes, Microsoft loves to talk about the ‘Microsoft Advantage’ of using all their products. The two products don’t ‘talk’ to each other in any meaningful way. Microsoft Windows and Microsoft Outlook are totally separate. That brings us to the important point about Windows and Outlook both from Microsoft. We often hear from readers asking why the calendar they setup in Outlook for Windows doesn’t automatically show up in Windows. That message might be surprising if you have Microsoft Outlook for Windows on the same computer with your calendar showing there. “Set up your calendars to see where you need to be.” (left) or a blank calendar (right)
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